Preparations are underway for the season-ending girls volleyball tournament which will take place on October 20-22. First round matches (for brackets with more than 8 teams) will be played on October 20th, quarter-final, and semi-final matches will be played on October 21st while championship matches will be played on October 22nd. Teams will be assigned to brackets and seeded based on full regular season results as of 10pm on Sunday, October 15th so coaches, please report your scores in a timely manner!
Here are a few other reminders:
8/21 Update: Schedule is out and can be found by clicking on the Tournament Web Site link below. All coaches participating were sent an email this afternoon
Amerileagues will be hosting a girls volleyball tournament for 3rd-6th grades and skill levels on August 26-27. This tournament will feature teams from our league as well as the Cincinnati Premier Youth Volleyball league.
Thank you to all our member parishes/schools for putting together your wish lists regarding Girls Volleyball & Basketball timelines for 2023-24 season. 32 member parishes/schools cast their ranking vote. This vote had an overwhelming majority supporting the Girls Basketball season starting and finishing earlier than the Boys season. We can visit again next year and continue to try to grow both sports participation.
Timelines for basketball and girls volleyball for the 2023-24 school year have been updated on the league pages (under the Leagues menu).
Based on a recent league vote, there will be some changes for the 2022-23 girls basketball season. Due to declining numbers, the GCCYS wants to be proactive and provide fewer obstacles for girls who want to play basketball but also play another sport. The hope is that these changes result in increased numbers for girls basketball.
Here are the changes for the upcoming season:
A season timeline can be found on the girls basketball page. Please note that in order to start earlier, teams must be registered earlier so parishes/schools need to pay close attention to the timelines and hold tryouts/evaluations (if applicable) earlier than in past seasons.
This information was emailed to all league members in the spring. If you have any questions, please contact the league. Thanks!
The boys volleyball tournament is fast approaching and we have put together a list of preliminary site assignments for the tournament. Please note that when a time is listed such as 5:30-8:30, that means the first game starts at 5:30pm and the last game starts at 7:30pm, meaning that we hope the last game ends by 8:30pm. All teams will be seeded and assigned to brackets after the 5th week of play. The schedule should be out by Monday, April 24th and the tournament begins on Monday, May 1st.
Amerileagues will be hosting a Holiday Tournament again this year. This tournament will take place from December 29th through January 1st. More information is available on the Ameritourneys web site for more information!
Here is some information about the fall girls volleyball season:
Here is some information about the upcoming basketball tournaments. A tentative gym usage schedule will be sent to all member organizations by Monday, January 31st. This won't be final, but will give all parishes/schools information to start planning.
Boys 3rd-4th Tournament
Boys 5th-8th Tournament
Planning is underway for the season-ending tournament that will take place from Thursday, October 10th through Sunday, October 13th.
As girls volleyball teams are approved and assigned to divisions/zones, they will appear on the Standings page. Please note the following about how this process works.
6th-8th grade teams are registered by their coordinator into Level 1, 2, 3, or 4 with level 1 being the most competitive division and level 4 being considered as a recreational division which plays by a different set of playing time rules. Our girls volleyball commissioner reviewed the registrations and we had a league meeting on June 24th to discuss with all volleyball coordinators. Some teams were moved up or down a level from where they registered to try and find the best level of play for each team based on how that team finished last year and how their roster looks for the upcoming season.
A survey was sent out to all girls volleyball coordinators asking them to re-affirm (or not) the methodology used to group these teams into zones. The results of the survey overwhelmingly confirmed the approach the league has taken since its inception four years ago. Since all of the teams in 3rd-5th grade are considered to be "balanced" teams (i.e. talent is spread evenly across teams if a league member has multiple teams for a given grade), our member's first priority is to reduce travel time to away games for parents, players, and coaches. Thus, teams are assigned to zones mostly be geography. We would like to have fewer teams per zone (ideally 11 teams), however, it is also a high priority for our members to not play other teams from the same parish. Since some of the larger parishes can have 3 or 4 teams per grade, we are forced to create larger zones with enough teams to avoid intra-parish matchups and to also avoid a team playing another team twice in the regular season.
We hope you find this information useful!
A reminder that registration for the girls basketball season closes on Sunday, October 8th and boys basketball registration closes on Saturday, October 14th. At that time, all team registrations must be in along with gym availability (due on October 8th for both boys and girls) and schedule conflicts for the upcoming season. We will begin approving teams when registration is closed and they will show up on the Standings page when this happens. In addition, coaches will receive emails to claim their accounts. Coordinators, please make sure you put in the correct email address for your coaches when registering your teams. During the registration process, coordinators can view their teams under the Registered Teams section on their Coordinator Portal.
The girls volleyball tournament is fast approaching and we have put together a list of preliminary site assignments for the tournament. We made an update on 10/13 and emailed all parishes/schools. Please note that when a time is listed such as 12pm-6, that means the first game starts at 12pm and the last game starts at 5pm, meaning that we hope the last game ends by 6pm. All parishes/schools hosting on Sunday will be hosting championship games. Those hosting championship games will be notified in a separate email. Trophies will be available for pickup at All Saints beginning on Thursday evening, Oct 19.
Coordinators and coaches, please read to familiarize yourself with the policy. Thanks.
Team registration for the boys volleyball season is now open! Coordinators should register teams, enter gym availability, and enter any team schedule conflicts by February 17th.
The following are key dates for the current season:
|3/9||Rosters and Liabiltiy Waivers Due|
|4/6-10||No Games - Holy Week|
|4/13-17||No Games - Spring Break|
|5/4||Tournament Schedule Released|
|5/8||Regular Season Ends|
|5/11-15||Season Ending Tournament|
The schedule for the 2022 girls volleyball season has now been released (8/17 at 6pm) and is available for viewing from the Schedule menu and all portals. This schedule should be considered "frozen". Any comments or questions about the schedule should be directed to parish/school coordinators at this point.
Parents should continue to fill out Liability Waivers (your player absolutely cannot play until a waiver has been filled out correct on our web site).
The full season schedule for girls and boys basketball is now available (11/17 8pm). These schedules were reviewed by the coordinators from each parish/school and feedback was provided to the league before the schedule was finalized. Thank you to all coordinators for their feedback, almost all of which was incorporated into the schedule.
Schedules can be found in a variety of formats from the Schedule menu (by Team, by Date, by Gym). If you are a coach, you can also view a pre-filtered version of the schedule which only shows your team from your Coach Portal. Others who created an account on the web site and subscribed to a team or teams, can view those schedules on their Subscriber Portal.
It is important to note that now that the schedule is live, making changes to it will be very difficult. Any feedback a coach might have with the schedule should be directed to their parish/school coordinator and not the league. League coordinators are instructed to inform the league of any issues that might arise with the schedule and to work with the league and the coordinator of their opponent on reschedules. The league will ignore any direct requests from coaches to reschedule or cancel matches.
Thanks and have a great season!
GCCYS and Amerileagues
The Ohio Department of Health has announced new legislation referred to as Lindsay's Law which addresses Sudden Cardiac Arrest in youth athletes. The law went into effect on August 1, 2017. GCCYS sent an email to all parishes during the week of August 1st to provide guidance regarding how this should be implemented for our member coaches, athletes, and parents. You can read more about Lindsay's Law on the Ohio Department of Health web site: READ ABOUT LINDSAY'S LAW
We have included links to resources below which might be helpful for our members, but please note that it is the obligation of the parish/school to make sure everyone for their program is trained and in compliance with the Ohio state law.
The following resources were developed to implement Lindsay’s Law:
For parents/guardians and youth athletes:
If you are a coach for an interscholastic sport and are licensed by the Ohio Department of Education, please visit their website for information about their training requirements around Lindsay’s Law.
If you are a coach in a community program, please use the following resources:
REPORT YOUR TOURNAMENT SCORES IN A TIMELY MANNER. Teams are advanced through the tournament based on a score being reported. Good luck to all teams!
Here are a few notes about the tournament:
This physical bracket will show the teams as they advance through the tournament (scores must be logged to advance the teams on the bracket) and will also show the scores of completed games. Please note that this is not a responsive bracket and while you can view it from a mobile device, it is best viewed from a computer or tablet. Horizontal and vertical scroll bars are available to help you view the entire bracket.
There is also a way to easily locate the bracket your team is playing in by clicking on the Find My Bracket link, enter the last name of your coach or your entire team name, and a listing of teams in your bracket will appear along with their seeding and record. You can then easily click on the bracket name to display the physical bracket.
Check out the links below. You can also access this tournament information from the Post Season Tourney option on the Schedule menu.
All parents should take a moment to read "10 Things Parents Need to Know" which is a great reminder to all. Coaches, if you need help tracking playing time for basketball, please print out and use the Basketball Player Tracker. League specific information is available under the Leagues menu.
Also as a reminder, the maximum gate fee that a parish/school may charge is $5/family (meaning two adults for this year) or $3/adult
As the GCCYS is informed of gym closings by parish/school coordinators (they can do this via the contact form or by contacting Amerileagues or GCCYS commissioners directly), this information will be shared on the front page of the web site. In addition, games will be marked as postponed or cancelled which will trigger email and SMS text notifications to those that subscribe to Game Status Change notifications for teams affected. If we have a very large weather event, the web site might be put into maintenance mode in order to handle traffic. If this is the case, listings of closed gyms will appear.
GCCYS Policy: Games/matches may be postponed due to extreme inclement weather where the safety of the coaches, players and spectators are at risk. It will be the responsibility of the parish/school site representative and coordinator, at the hosting school, to make the decision regarding the closing of their facility. The coordinator must provide notification to GCCYS a minimum of 90 minutes prior to the start of a game/match. All subsequent games/matches will be cancelled except in cases where it may be possible to re-open later in the day. If a host team's gym is open but the visiting team decides not to participate it will result in a forfeit. Request for postponement and reschedule will be accepted from coordinators only.
All league fees ($110 per team for all leagues) can be paid to "GCCYS" and sent to the following address:
Cincinnati, Ohio 45242
Just a quick word about score reporting. The coach of the winning team is responsible for reporting the score of the game within 48 hours of the game being played. Coaches can access score reporting from several places:
Please note that you must have an account with coach level access in order to access a Coach Portal or subscribe to the Score Reporting Reminder notification. Accounts were created for all coaches based on the email address your coordinator used to register your team (in some cases your coordinator used a different email address than the coach was expecting OR mis-spelled the email address). IF YOU CREATED YOUR OWN ACCOUNT, you most likely do not have coach level access unless you discussed this with the league. Game scores can be edited up to 14 days after your game (via the My Team Schedule section of your Coach Portal OR by resubmitting the score reporting form that was emailed to you if you subscribe to that notification) in case they have been reported incorrectly. If you are the coach of the losing team and the score has not been logged after 3 days, please help us out and log the score yourself. Thanks!
In early August all teams for volleyball season were set to "Approved" status which triggers the creation of web site account for coaches (or an update to your existing account). If you received an email from the web site with account information but did not reply within 24 hours OR you never received an email, you need to claim your account. To do so, please request a new password by navigating to the Password Reset Page and enter the email address that your coordinator gave the league.
If you are not sure which email address this is, then go to the Teams Page on the Organization menu and look for the email address associated with your team. When you request a new password, if the system does not recognize your email address or you never receive a subsequent email (it should happen within 30 minutes), please Contact Us and we will get it sorted out. Thanks!
Now that the initial schedule has been frozen for the fall leagues, we are going to activate game change notifications. From this point forward when a scheduled game has a change in location, a change in game time, or either of the two teams are changed, you can receive an email or SMS text message notification. In addition, when a new game is added to the schedule or a game is removed from the schedule, canceled, or postponed, you will also receive a notification
In order to receive notifications, you must have a user account on the web site. Simply choose the organization you are associated with and then choose the teams you want to follow (up to 5). You can then choose the types of notifications you would like to receive. Please make sure you enter a valid email address and if you want to receive SMS text message notifications that you enter a valid phone number including area code
A quick note about game statuses. A game starts out as "scheduled" and then when the game has been completed it will change to "completed" or "forfeited" if one of the teams does not show up. If one of the teams cannot make the scheduled game but the game will be rescheduled, it will be placed in "postponed" status. If the location or time of a game is changed, the status of the game will be changed to "rescheduled".
Account registration is now open for those that want to follow and subscribe to teams. To register, please click on the Register link in the upper left corner of the web site. You will be asked to choose a user name, password, and enter your first and last names and email address. Choose the organization you are affiliated with and then one of more teams (winter league teams will not be available until late October/mid November) from the parish/school that you want to follow. You can also choose to subscribe to a number of different email and text message notifications.
Once you have created your account, you can login to the web site and will now notice a Portals menu which has a Subscriber option. By choosing that option, you will see your own personal portal with information about the teams you are following. PLEASE NOTE ... that coaches and coordinators have accounts with higher level access created for them. Coaches and coordinators CAN create their own account if they like, but PLEASE USE THE EMAIL ADDRESS that your school/parish supplied to the league. Coordinator or coach privileges will be added to your account after your organization contact information or team information has been communicated to the league.
Regular account holders can choose to subscribe to the following types of notifications:
ALL HEAD COACHES AND ASSISTANT COACHES must complete the NFHS Concussion Training course before their first game. As a head coach, after you have completed the free, on-line training course on the NFHS web site, you can edit your coach account (after it has been created for you) on the GCCYS web site and specify the course completion date. This training is valid for up to 3 years upon completion of the course so if you have already completed the course in the past 3 years, you should simply enter your course completion date. In order to take the course, you must first register yourself and create an account on the NFHS web site. You will then be able to take the course.
Please note that it is the obligation of the parish/school to make sure everyone for their program is trained and in compliance with the Ohio state law.