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Sep

25

Girls Volleyball Tournament Info

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Preparations are underway for the season-ending girls volleyball tournament which will take place on October 14-16. First round, quarter-final, and semi-final matches will be played on October 14 and 15 while championship matches will be played on October 16th. Teams will be assigned to brackets and seeded based on full regular season results as of 9pm on Sunday, October 9th so coaches, please report your scores in a timely manner!

Here are a few other reminders:

  1. A tentative gym schedule will be sent to all parishes/schools by Friday, September 30th
  2. If a team does not want to participate in the tournament, the league must be notified by October 1st
  3. The tournament brackets will be available by Monday, October 10th at 10pm.
  4. Parishes/schools hosting championship games will need to pickup trophies at All Saints the week before the tournament (more info will be communicated in regards to pickup time)
  5. A team trophy will be given to the 1st and 2nd place team in each bracket.

Jun

14

Amerileagues Preseason Volleyball Tournament

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Amerileagues will be hosting a preseason girls volleyball tournament for all grades and skill levels on August 20-21.  This tournament will feature teams from our league as well as the Cincinnati Premier Youth Volleyball league.  This will be a fun tune up for the regular season which begins the following weekend.

Tournament Info

  1. 3 three set round robin matches played on August 20/21
  2. No championship bracket
  3. Open to all girls teams and levels grades 3-8
  4. Registration is now open until August 10th:  Register Here
  5. $60 registration fee per team + ref fees (total cost $99)

 

Tournament Web Site

May

18

2022-23 Season Timelines

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Timelines for the 2022-23 girls volleyball, girls basketball, and boys basketball seasons are now available on the league pages (under the Leagues menu). You will notice several changes to the girls basketball timelines based on a league-wide vote that took place earlier this spring.

May

09

Changes for Girls Basketball

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Based on a recent league vote, there will be some changes for the 2022-23 girls basketball season. Due to declining numbers, the GCCYS wants to be proactive and provide fewer obstacles for girls who want to play basketball but also play another sport.  The hope is that these changes result in increased numbers for girls basketball.

Here are the changes for the upcoming season:

  1. The girls season will begin the first weekend in November and will take place on the following weekends:  11/5, 11/12, 11/19, 12/3 (boys start at this time), 12/10, 12/17, 1/7
  2. The girls tournament will take place from January 12-15
  3. Instead of separate 5th and 6th grade divisions, there will now be a combined 5th/6th grade division and will be referred to as the "reserve" division.  Levels of play offered will be levels 1, 2, 3, 4, and 5.  Level 5 is recreational and we are adding level 4 back in for girls since the size of the division should be twice as large.  Parishes/schools can choose how they want to build the combined grade teams, but they need to register them in the appropriate skill level.
  4. Instead of separate 7th and 8th grade divisions, there will now be a combined 7th/8th grade division and will be referred to as the "varsity" division.  Levels of play offered will be levels 1, 2, 3, 4, and 5.  Level 5 is recreational and we are adding level 4 back in for girls since the size of the division should be twice as large.  Parishes/schools can choose how they want to build the combined grade teams, but they need to register them in the appropriate skill level.

A season timeline can be found on the girls basketball page.  Please note that in order to start earlier, teams must be registered earlier so parishes/schools need to pay close attention to the timelines and hold tryouts/evaluations (if applicable) earlier than in past seasons.

This information was emailed to all league members in the spring.  If you have any questions, please contact the league.  Thanks!

Mar

03

Boys Volleyball Tournament Update

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The boys volleyball tournament is fast approaching and we have put together a list of preliminary site assignments for the tournament.  Please note that when a time is listed such as 5:30-8:30, that means the first game starts at 5:30pm and the last game starts at 7:30pm, meaning that we hope the last game ends by 8:30pm.  All teams will be seeded and assigned to brackets after the 5th week of play.  The schedule should be out by Monday, May 2nd and the tournament begins on Monday, May 9th.

Tournament Gym Assignments

Nov

22

Gym Protocols

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COVID protocols/policies for the 2021-22 season will be regulated by each individual facility. Please familiarize yourself with the different protocols at all game sites by going to our Gyms Page. Coordinators are responsible for updating this information from their Coordinator Portal by editing the gym in question and entering information in the Covid Info box.  If you do not see a policy listed for a gym, then you can assume there is no policy.  We have encouraged all coordinators to make sure there is clear signage at their facility to indicate any policies that are being enforced.  Thank you for your cooperation in this matter.

Nov

17

Amerileagues New Year's Tournament

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Amerileagues will be hosting a Holiday Tournament again this year. This tournament will take place from December 30th through January 2nd.  More information will be available soon on the Ameritourneys web site for more information!

Team Tournament

  1. Team tournament December 30th through January 2nd
  2. Games end at 6pm on 12/31 and start at noon on 1/1
  3. Registration deadline is December 20th
  4. 3 game guarantee (pool play + bracket play)
  5. Boys and girls teams in 3rd-8th grade, all levels of play (no AAU teams)
  6. $100 registration fee per team + ref fees
  7. Individual medals for all championship game participants

Register  Tournament Flyer

Jul

06

Girls Volleyball

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Here is some information about the fall girls volleyball season:

  1. The season will begin on the weekend of August 27th
  2. Matches WILL NOT be played on Labor Day weekend this year
  3. The season-ending tournament will be on the weekend of October 18th
  4. A full timeline is available on the Girls Volleyball page.
  5. The rules document was updated on 8/20/21, you can find it here:  Girls Volleyball Rules
  6. At this time, the league will not be providing a policy on COVID.  If any host site has specific protocols that need to be followed, we will post them here.  We anticipate this list growing larger and when it does, we will provide a link to a dedicated page for this information.

Jan

02

Basketball Tournament Info

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Here is some information about the upcoming basketball tournaments.  A tentative gym usage schedule will be sent to all member organizations by Monday, January 31st.  This won't be final, but will give all parishes/schools information to start planning.

Girls Tournament

  1. All games will be played on Feb 10-13
  2. NEW this year ... Bracket assignment and seeding will take place beginning at 8pm on Sunday, February 6th.  Please have all scores reported!
  3. Schedule will be released on Tuesday, Feb 8
  4. For 3rd-5th graders, top bracket of 12 teams, other brackets will be 8-10 teams depending on number of teams playing in that grade.  More info to come on 6th-8th grade brackets
  5. Championship games will not start any later than 4pm on Super Bowl Sunday and must be played as scheduled

 

Boys 3rd-4th Tournament

  1. All games will be played on Feb 9-13
  2. Bracket assignment and seeding will take place beginning at 8pm on Sunday, February 6th.  Please have all scores reported!
  3. Schedule will be released on Tuesday, Feb 8
  4. Top bracket of 16 teams, other brackets will be 8-12 teams depending on number of teams playing in that grade
  5. Opening round matches for large brackets will take place on Wednesday, Thursday, and Friday
  6. Championship games will not start any later than 4pm on Super Bowl Sunday and must be played as scheduled

 

Boys 5th-8th Tournament

  1. All games will be played on Feb 17-20
  2. Bracket assignment and seeding will take place beginning on Tuesday, February 8th after the schedule has been released for the first tournament weekend.  Please have all scores reported!
  3. Schedule will be released on Friday, Feb 11

Sep

18

Girls Volleyball Tournament Information

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Planning is underway for the season-ending tournament that will take place from Thursday, October 10th through Sunday, October 13th.

  1. All tournament games will be played in parish gyms.  We hope to have a preliminary schedule of gym usage available to all parishes/schools by September 26th.  This schedule might change slightly after we release it but it will give parishes/schools the ability to plan their gym staffing for the tournament.
  2. All teams in 3rd-5th grade will be split into tournament brackets based on regular season record across all pods.
  3. As with regular season games, each coach will need to pay the referee $13 (top 2 brackets in 6th-8th grade will have two referees so each team pays a total of $26), both teams should provide a lines person, and the "home team" should work the scoreboard.  The home team is always the higher seed.
  4. The schedule will be released on Thursday evening, October 3rd as we will base the bracket assignments and seedings on all regular season results through five weeks of the regular season.
  5. Once the schedule is released we CANNOT change it.  We have such a small window for these games, there can be absolutely no changes.  If a team cannot make it, they will need to forfeit the match.
  6. If your team will NOT be participating in the tournament, coaches or coordinators please email the league no later than September 26th!

Jun

26

Girls Volleyball Divisions

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As girls volleyball teams are approved and assigned to divisions/zones, they will appear on the Standings page.  Please note the following about how this process works.

6th-8th Teams

6th-8th grade teams are registered by their coordinator into Level 1, 2, 3, or 4 with level 1 being the most competitive division and level 4 being considered as a recreational division which plays by a different set of playing time rules.  Our girls volleyball commissioner reviewed the registrations and we had a league meeting on June 24th to discuss with all volleyball coordinators.  Some teams were moved up or down a level from where they registered to try and find the best level of play for each team based on how that team finished last year and how their roster looks for the upcoming season.

3rd-5th Teams

A survey was sent out to all girls volleyball coordinators asking them to re-affirm (or not) the methodology used to group these teams into zones.  The results of the survey overwhelmingly confirmed the approach the league has taken since its inception four years ago.  Since all of the teams in 3rd-5th grade are considered to be "balanced" teams (i.e. talent is spread evenly across teams if a league member has multiple teams for a given grade), our member's first priority is to reduce travel time to away games for parents, players, and coaches.  Thus, teams are assigned to zones mostly be geography.  We would like to have fewer teams per zone (ideally 11 teams), however, it is also a high priority for our members to not play other teams from the same parish.  Since some of the larger parishes can have 3 or 4 teams per grade, we are forced to create larger zones with enough teams to avoid intra-parish matchups and to also avoid a team playing another team twice in the regular season.

We hope you find this information useful!


 

May

27

Volleyball Registration Metrics

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A reminder that registration for the girls volleyball season closes on Sunday, July 31st. At that time, all team registrations must be in along with gym availability and schedule conflicts for the upcoming season. We will begin approving teams on Monday when registration is closed and they will show up on the Standings page when this happens. In addition, coaches will receive emails to claim their accounts. Coordinators, please make sure you put in the correct email address for your coaches when registering your teams.

Registered Teams by Grade/Skill   Registered Teams by Organization

Apr

28

Volleyball Tournament Preliminary Gym Assignments

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The volleyball tournament is fast approaching and we have put together a list of preliminary site assignments for the tournament.  These will be emailed to all parishes later this evening (9/28).  Please note that when a time is listed such as 12pm-6, that means the first game starts at 12pm and the last game starts at 5pm, meaning that we hope the last game ends by 6pm.  Parishes hosting on Sunday will be hosting championship matches.  Trophies will be available for pickup at All Saints beginning on Thursday evening, 10/13.

Tournament Gym Assignments

Jan

18

Game Reschedules

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As we are getting more and more COVID cases in our league and it is also cold and flu season, please read this reminder about postponing and rescheduling games.  Coaches should not reschedule their games, this is a job for coordinators who will work with their coaches.

Postponing

  1. Games will be postponed due to illness, school event, or gym closure.
  2. Coordinators should contact the league as soon as they are aware of a legitimate reason to postpone the game
  3. NEW POLICY AS OF 1/17:  The league will attempt to fill any gaps in the schedule at the gym by moving the first or last game of the day into that gym slot if the postponement is communicated to the league before 10pm on Wednesday for Friday games, 10pm on Thursday for Saturday games, and 10pm on Friday for Sunday games.  Please note that if the gap is in the middle of the day for a gym with a large amount of games, we will most likely not fill the gap as we don't want to reschedule a game by 5 hours with only 2 days notice

Rescheduling

  1. The coordinator of the team that postponed the game should get in touch with the coordinator of the opposing team to work out a reschedule
  2. Reschedules must be communicated to the league before Wednesday at 10pm for games that upcoming weekend
  3. Games must be rescheduled adjacent to an existing set of games. 
  4. Games can be rescheduled during the week (Monday and Wednesday nights are preferable) if at least two games are played that evening and must be communicated to the league at least 3 days before the game.

Jan

02

Boys Volleyball Registration Now Open

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Team registration for the boys volleyball season is now open!  Coordinators should register teams, enter gym availability, and enter any team schedule conflicts by February 17th.

The following are key dates for the current season:

 3/9  Rosters and Liabiltiy Waivers Due
 3/16  Season Begins
 4/6-10  No Games - Holy Week
 4/13-17  No Games - Spring Break
 5/4  Tournament Schedule Released
 5/8  Regular Season Ends
 5/11-15  Season Ending Tournament

 

Oct

23

Girls Volleyball Season Schedule Released

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The schedule for the 2022 girls volleyball season has now been released (8/17 at 6pm) and is available for viewing from the Schedule menu and all portals.  This schedule should be considered "frozen".  Any comments or questions about the schedule should be directed to parish/school coordinators at this point.

Parents should continue to fill out Liability Waivers (your player absolutely cannot play until a waiver has been filled out correct on our web site).

Nov

30

Boys Basketball Kickoff Email

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The following email was sent on 11/30 to all boys basketball coordinators, athletic directors, and boys basketball coaches for whom we have a valid email address. Best of luck to all boys basketball teams this season. A similar email will be sent to girls coaches and coordinators in a few weeks.

Boys Basketball Kickoff Email


Nov

19

Basketball Season Schedules Now Available

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The full season schedule for girls and boys basketball is now available (11/17 8pm).  These schedules were reviewed by the coordinators from each parish/school and feedback was provided to the league before the schedule was finalized.  Thank you to all coordinators for their feedback, almost all of which was incorporated into the schedule.

Schedules can be found in a variety of formats from the Schedule menu (by Team, by Date, by Gym).  If you are a coach, you can also view a pre-filtered version of the schedule which only shows your team from your Coach Portal.  Others who created an account on the web site and subscribed to a team or teams, can view those schedules on their Subscriber Portal.

It is important to note that now that the schedule is live, making changes to it will be very difficult.  Any feedback a coach might have with the schedule should be directed to their parish/school coordinator and not the league.  League coordinators are instructed to inform the league of any issues that might arise with the schedule and to work with the league and the coordinator of their opponent on reschedules.  The league will ignore any direct requests from coaches to reschedule or cancel matches.

Thanks and have a great season!

GCCYS and Amerileagues


 

Aug

02

Lindsay's Law

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The Ohio Department of Health has announced new legislation referred to as Lindsay's Law which addresses Sudden Cardiac Arrest in youth athletes.  The law went into effect on August 1, 2017.  GCCYS sent an email to all parishes during the week of August 1st to provide guidance regarding how this should be implemented for our member coaches, athletes, and parents.  You can read more about Lindsay's Law on the Ohio Department of Health web site:   READ ABOUT LINDSAY'S LAW 

We have included links to resources below which might be helpful for our members, but please note that it is the obligation of the parish/school to make sure everyone for their program is trained and in compliance with the Ohio state law.


The following resources were developed to implement Lindsay’s Law:

For parents/guardians and youth athletes:

For coaches:

If you are a coach for an interscholastic sport and are licensed by the Ohio Department of Education, please visit their website for information about their training requirements around Lindsay’s Law.

If you are a coach in a community program, please use the following resources:


 

Mar

01

Girls Volleyball Tournament Info

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REPORT YOUR TOURNAMENT SCORES IN A TIMELY MANNER.  Teams are advanced through the tournament based on a score being reported.  Good luck to all teams!

Here are a few notes about the tournament:

  1. Seeding and bracket assignment were done mostly by winning percentage  These are based on regular season results that were reported as of 9pm on Sunday, October 9th.  Any scores reported or changed after that time may NOT taken into consideration.
  2. There will be NO consolation matches this year for any grade and there will only be one referee per match the same as during the regular season.
  3. As a reminder, tournament matches end after one team wins two sets so if a team wins the first two sets, a third set is NOT played.  Also, the third set is played to 15 for ALL GRADES, not 25.  The caveat being that each set must be one by two points.

This physical bracket will show the teams as they advance through the tournament (scores must be logged to advance the teams on the bracket) and will also show the scores of completed games.  Please note that this is not a responsive bracket and while you can view it from a mobile device, it is best viewed from a computer or tablet.  Horizontal and vertical scroll bars are available to help you view the entire bracket.

There is also a way to easily locate the bracket your team is playing in by clicking on the Find My Bracket link, enter the last name of your coach or your entire team name, and a listing of teams in your bracket will appear along with their seeding and record.  You can then easily click on the bracket name to display the physical bracket.

Check out the links below.  You can also access this tournament information from the Post Season Tourney option on the Schedule menu.  

Find my Bracket Schedule by Bracket Schedule by Gym Physical Bracket

Nov

10

Game Day

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All parents should take a moment to read "10 Things Parents Need to Know" which is a great reminder to all. Coaches, if you need help tracking playing time for basketball, please print out and use the Basketball Player Tracker. League specific information is available under the Leagues menu.

Also as a reminder, the maximum gate fee that a parish/school may charge is $5/family (meaning two adults for this year) or $3/adult

Basketball Rules Basketball Player Tracker 10 Things Parents Need to Know

Jan

20

Inclement Weather Policy

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With snow in the forecast for this week, now is a good time to post a reminder about the GCCYS Inclement Weather Policy. As the GCCYS is informed of gym closings by parish/school coordinators (they can do this via the contact form or by contacting Amerileagues or GCCYS commissioners directly), this information will be shared on the front page of the web site. In addition, games will be marked as postponed or cancelled which will trigger email and SMS text notifications to those that subscribe to Game Status Change notifications for teams affected. If we have a very large weather event, the web site might be put into maintenance mode in order to handle traffic. If this is the case, listings of closed gyms will appear.

GCCYS Policy: Games/matches may be postponed due to extreme inclement weather where the safety of the coaches, players and spectators are at risk. It will be the responsibility of the parish/school site representative and coordinator, at the hosting school, to make the decision regarding the closing of their facility. The coordinator must provide notification to GCCYS a minimum of 90 minutes prior to the start of a game/match. All subsequent games/matches will be cancelled except in cases where it may be possible to re-open later in the day. If a host team's gym is open but the visiting team decides not to participate it will result in a forfeit. Request for postponement and reschedule will be accepted from coordinators only.

Jan

09

Team Fee Payment

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All league fees ($110 per team for all leagues) can be paid to "GCCYS" and sent to the following address:

GCCYS
PO.Box 42376
Cincinnati, Ohio 45242

Oct

21

Coaches - Score Reporting

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Just a quick word about score reporting. The coach of the winning team is responsible for reporting the score of the game within 48 hours of the game being played.  Coaches can access score reporting from several places:

  1. There is a Report Scores menu option on the Portals->Coach menu
  2. On your Coach Portal, games that need scores to be reported will be shown in the upper right hand corner of the portal
  3. In the My Team Schedule section of your Coach Portal, you can report scores for games AND correct scores that were entered in error for up to 14 days after the game has been played
  4. You can edit your account and subscribe to Score Reporting Notifications.  You will receive an email during your game with a link to the score reporting form

Please note that you must have an account with coach level access in order to access a Coach Portal or subscribe to the Score Reporting Reminder notification. Accounts were created for all coaches based on the email address your coordinator used to register your team (in some cases your coordinator used a different email address than the coach was expecting OR mis-spelled the email address). IF YOU CREATED YOUR OWN ACCOUNT, you most likely do not have coach level access unless you discussed this with the league. Game scores can be edited up to 14 days after your game (via the My Team Schedule section of your Coach Portal OR by resubmitting the score reporting form that was emailed to you if you subscribe to that notification) in case they have been reported incorrectly. If you are the coach of the losing team and the score has not been logged after 3 days, please help us out and log the score yourself. Thanks!


Aug

26

Coach Accounts

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In early August all teams for volleyball season were set to "Approved" status which triggers the creation of web site account for coaches (or an update to your existing account). If you received an email from the web site with account information but did not reply within 24 hours OR you never received an email, you need to claim your account. To do so, please request a new password by navigating to the Password Reset Page and enter the email address that your coordinator gave the league.

If you are not sure which email address this is, then go to the Teams Page on the Organization menu and look for the email address associated with your team. When you request a new password, if the system does not recognize your email address or you never receive a subsequent email (it should happen within 30 minutes), please Contact Us and we will get it sorted out. Thanks!

Aug

25

Game Change Notifications

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Now that the initial schedule has been frozen for the fall leagues, we are going to activate game change notifications. From this point forward when a scheduled game has a change in location, a change in game time, or either of the two teams are changed, you can receive an email or SMS text message notification. In addition, when a new game is added to the schedule or a game is removed from the schedule, canceled, or postponed, you will also receive a notification

In order to receive notifications, you must have a user account on the web site. Simply choose the organization you are associated with and then choose the teams you want to follow (up to 5). You can then choose the types of notifications you would like to receive. Please make sure you enter a valid email address and if you want to receive SMS text message notifications that you enter a valid phone number including area code

A quick note about game statuses. A game starts out as "scheduled" and then when the game has been completed it will change to "completed" or "forfeited" if one of the teams does not show up. If one of the teams cannot make the scheduled game but the game will be rescheduled, it will be placed in "postponed" status. If the location or time of a game is changed, the status of the game will be changed to "rescheduled".


Aug

22

Register for an Account

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Account registration is now open for those that want to follow and subscribe to teams. To register, please click on the Register link in the upper left corner of the web site. You will be asked to choose a user name, password, and enter your first and last names and email address. Choose the organization you are affiliated with and then one of more teams (winter league teams will not be available until late October/mid November) from the parish/school that you want to follow. You can also choose to subscribe to a number of different email and text message notifications.

Once you have created your account, you can login to the web site and will now notice a Portals menu which has a Subscriber option. By choosing that option, you will see your own personal portal with information about the teams you are following. PLEASE NOTE ... that coaches and coordinators have accounts with higher level access created for them. Coaches and coordinators CAN create their own account if they like, but PLEASE USE THE EMAIL ADDRESS that your school/parish supplied to the league. Coordinator or coach privileges will be added to your account after your organization contact information or team information has been communicated to the league.

Regular account holders can choose to subscribe to the following types of notifications:

  1. Game Change Notifications - receive an email or text message any time a scheduled game is changed (new location or time), added, or removed from the schedule.
  2. League Announcements - receive an email of any league wide announcements that are published on the web site.
  3. Score Reporting Reminder - Coaches can choose to receive an email with a link to the score reporting form which will be sent during the game.

Aug

07

NFHS Concussion Training

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ALL HEAD COACHES AND ASSISTANT COACHES must complete the NFHS Concussion Training course before their first game. As a head coach, after you have completed the free, on-line training course on the NFHS web site, you can edit your coach account (after it has been created for you) on the GCCYS web site and specify the course completion date. This training is valid for up to 3 years upon completion of the course so if you have already completed the course in the past 3 years, you should simply enter your course completion date. In order to take the course, you must first register yourself and create an account on the NFHS web site. You will then be able to take the course.

Please note that it is the obligation of the parish/school to make sure everyone for their program is trained and in compliance with the Ohio state law.

NFHS Registration Take Course Check Completion Edit My GCCYS Account